MEMORANDUM

LANCE LOTT, CHIEF ADMINISTRATIVE OFFICER

We continue to work on the Chancery issues. Assuming we do not have any further
system processing bottlenecks, report cards should be mailed (middle and high) on
Tuesday as planned. The schools have worked hard within the constraints we have
put on them to get their grades in and verified. We now must begin to focus
heavily on helping them with their backlog of scheduling and transcript work.
Additionally, our staff will become focused heavily with the senior management
at Chancery to implement some permanent solutions to the operations issues
we are facing. We have a meeting January 26 th in Nashville with their senior
management team.

We have suspended the elementary school PC rollout due to the performance issues.
We anticipate continuing again in 2-3 weeks. As of now we have 13 elementary
schools with classroom PCs and we expect to still complete this work in the spring.

DR. JUNE KEEL, ASSISTANT SUPERINTENDENT FOR HUMAN RESOURCES

Central Office Evaluation

A committee, chaired by Kay Stafford, has been formed with the charge of
developing drafts of the Central Office evaluation process and forms based
on the domains and indicators presented to the Board as a part of EE4.
The first meeting is scheduled for Thursday, January 20, with an anticipated
completion date of April 1. At that time the draft procedures and forms
will be presented to the Cabinet for review and approval. The current plans
are to implement evaluation of Central Office staff by mid-May.

Central Office Evaluation Committee

• Kay Stafford, Director, Human Resources, Chair
• Woody McMillin, Public Information Officer
• Thomas Hatfield, Director, Maintenance
• Curry Corder, Coordinator, Textbooks
• Sandy Tinnon, Executive Tier Director, 5-8
• Gene Foster, Director, Human Resources
• Barry Potts, Director, Human Resources
• Hank Berry, Manager, Field Support – Information Technology
• Jay Nelson, Director, Food Services

Job Description Project

All questionnaires have been submitted to Management Advisory Group (MAG). MAG
is currently writing the job descriptions and plans to have the drafts prepared for
our review by mid-February. The drafts will then be reviewed by Human
Resources and Cabinet and returned to MAG with any revisions. MAG hopes
to have the final descriptions prepared by April 1.

DR. LAVONEIA STEELE, ASSISTANT SUPERINTENDENT FOR COMMUNITY
RESOURCES AND STRATEGIC PLANNING

The Citizens Panel for a Community Report Card

The Citizens Panel for a Community Report Card, sponsored by the Greater
Nashville Chamber of Commerce will present the 2003-2004 MNPS Report Card
to the public on Thursday, February 3, 2005. The event will be held at the
Adventure Science Center at 8:00 a.m. The Chamber will be sending invitations
to the Board and administration.

Alignment Nashville

Work of the Alignment Coordination Team Communications Committee, led
by Gail Williams of Vanderbilt, has come to fruition in that we have an
electronic newsletter on EMMA. The Board’s email addresses have been
added to the list of subscribers. Updates will be included from the various
committees so the non-profits, community based organizations and others
can be kept abreast of Alignment plans, efforts and accomplishments. The
Pre-K, K-4, 5-8, 9-12 and Outcomes committees will be contributing their
plans as well as minutes from meetings. Sydney Rogers , the new Executive
Director of Alignment Nashville is providing support and guidance to the
committees. She is housed at the offices of the Nashville Chamber of
Commerce and has workspace also in MNPS at the Alignment Nashville
Office on the ground floor in Human Resources.

PEG/jw